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Regarding the lilac room and the conference room, I discussed it right away – they offered it at almost the same price as the current conference hall, but with terrible internet, at best 2MB. Basically, we were able to agree on the current conditions only because we will be occupying the entire building.
In general, we would have to incur some costs for "a certain room for games" anyway. Let's assume (taking the minimum), it would be $5 per person. Thus, for 6 days, we get: (15-5)*6 = $60 for much more comfortable conditions. I don't think this is a critical amount for anyone.
In case of "not enough participants," the prepayment, which I will make next week, will cover it. No matter how many people come, that's how much I'll lose. I believe that holding the main championship of the year in a cafeteria is unacceptable; it's better to pay a little more and have everything be solid and professional.
Also, when I said "100 participants, 50 spectators," I was referring to a hall. Now, it's already included in the $60/day. Therefore, the fees will be much lower. Exactly how much, I will be able to say after compiling the overall budget. Approximately, it will be 60/30 (participants/spectators) for the "Odessa" event.
p.s. It's cheaper to live and eat in Egypt than here, which everyone who has been there knows well. You can buy a one-room apartment there for $10-12,000. This is irrelevant.