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2Armag: You clearly outline the tournament rules, including the requirements for team applications, collect the applications, and include the teams that the organizers and sponsor deem necessary. That's it. Honestly, discussions about these things are unnecessary. When I organized tournaments on Wargaming.net, I didn't discuss anything with anyone, and it worked out fine; I quickly gathered the necessary number of players. And the fact that "if you discuss it with everyone, twice as many people will sign up" – that's not something we need. In my opinion, it's better to have 40 people playing in the tournament, but people who don't cause any headaches, than 80, half of whom have complaints/disappear/are indifferent/don't stream, etc.
P.S. My disputes with Vik regarding Heroes of Might and Magic tournaments don't count; those were completely different tasks.